Retail - New Requests My Calendar

This job aid provides an overview of and outlines the process for submitting request options from the My Calendar screen.

Note: You may click on multiple days in your request.

Enter 12:00 AM as the start time.
Enter the number of hours you would like to use per day in the duration box using the correct format. (EX. 08:00)

Note: All hours must be entered in full hour increments.

Reselect the type of request.
Once all information is entered, select ‘Submit’ at the bottom of the screen. Select 'Preview' to review the request before submitting.

Note: The request will then be routed to your Kronos administrator for approval.

Note: Time off can also be requested from the home screen tile.

Go to: Main Menu > My Information > My Calendar > New Request.
Select the ‘Swap’ option under ‘New Requests’.
Select the day with the shift that you would like to swap.
Select the shift.
A list of available associates will populate that you could potentially swap shifts with. These associates are pre-approved to swap shifts.

Note: Other associates will be rated on likelihood of accepting your request, and the frequency of your collaboration.

If the associate accepts the shift swap, the request will be routed to the Kronos Administrator for the final approval/denial. Once the Kronos Administrator updates the status of the request (approve/deny/pending) you will receive a notification in your control center.
If the request has been approved by all parties, it will be reflected in your schedule.
If the associate declines the shift swap, you will receive a notification in your control center informing you of the decline. You can then follow the process to request a different shift swap.

CAUTION: You are responsible for your scheduled shift until an official approval has been received and it is reflected in your schedule.

Go to: Main Menu > My Information > My Calendar > New Request.
Select the ‘Request to Cover’ option under ‘New Request’.
Select the day with the shift that you would like to have covered.
Select the shift.
A list of available associates will populate that could potentially be able to cover the shift. These associates are pre-approved to cover your shift.

Note: Other associates will be rated on likelihood of accepting your request, and the frequency of your collaboration.

If the associate accepts the shift swap, the request will be routed to the Kronos Administrator for the final approval/denial. Once the Kronos Administrator updates the status of the request (approve/deny/pending) you will receive a notification in your control center.
If the request has been approved by all parties, it will be reflected in your schedule.
If the associate declines the shift swap, you will receive a notification in your control center informing you of the decline. You can then follow the process to request a different shift swap.

CAUTION: You are responsible for your scheduled shift until an official approval has been received and it is reflected in your schedule.

Note: This option will not change your permanent availability. This option is to change your availability for a select number of days.

Go to: Main Menu > My Information > My Calendar > New Request.
Select the ‘Availability Change’ option under ‘New Request’.
Select the day(s) for which to change your availability.
Update the selected dates new availability using the drop down under ‘Status’.
Ensure the ‘Merge with Previously Scheduled Availability’ option is selected.
Once completed, select review. If your temporary availability is correct, select submit. Select 'Preview' to review the request before submitting.

Note: Prior to submitting your request, verify the date(s) that have been selected.

Purple Square: Scheduled shifts in home location.

Blue Square: Scheduled shifts in transferred location.

Green Square: Pay codes, such as approved vacation.

Example of My Calendar

Note: If the request has already been approved, a cancellation must be submitted for review and approved.

Requests tab displays options for cancelling previously submitted requests