Mars, Inc.
Overtime Policy (US)
(effective March 2020)
PURPOSE
It is the intent of Mars, Incorporated to schedule work for Associates to be completed within a normal workweek. However, business needs may require that Associates work overtime. When working overtime, Non-Exempt Associates are eligible for overtime pay in accordance with the Fair Labor Standards Act (FLSA) and applicable state law.
Whenever possible, advanced notification will be given to Associates when overtime is required. Associates with the necessary skills to perform the overtime work will be given an equal opportunity to work available overtime.
RESPONSIBLITY
Line Managers are responsible for determining staffing requirements, scheduling and authorizing overtime, reviewing overtime records, ensuring that overtime is offered on an equitable basis, and monitoring their Associates’ time worked.
Line Managers must approve their Associates’ overtime each week and are required to review their Associates’ overtime on a monthly basis. As part of this process, Line Managers and their Associates are expected to communicate regularly regarding overtime schedules and hours worked.
Associates are expected to work overtime when requested and to inform their Line Manager immediately of any potential conflicts that would prevent them from working the overtime.
Associates are required to get authorization from the Line Manager prior to working any overtime.
Working off-the-clock is not permitted. Associates who work without authorization will be paid for their time worked but may be subject to disciplinary action.
PROCEDURE
Overtime Distribution
Overtime will generally be offered on a voluntary basis; however, Associates may be required to work mandatory overtime when required by business needs.
Each site is expected to have an overtime distribution method in place that is designed to ensure equitable allotment of voluntary overtime opportunities for those Associates seeking overtime. In addition, the overtime distribution method will also include the guidelines required for finding a replacement for those Associates who decline overtime opportunities or are unable to work required overtime.
Overtime Compensation
- Paid Overtime: Associates are compensated for hours worked in excess of forty (40) hours during the same work week at a rate equal to one and one-half (1.5) times their regular rate of pay. Where applicable state or local laws are more stringent, such as requiring overtime pay for hours worked in excess of 8 hours in one day, Mars complies with the state or local requirement.
- Paid Double Time: Double time pay practices are site specific per applicable state or local law.
- Paid Holidays: Associates are compensated for hours worked during paid holidays at a rate equal to two (2) times their straight hourly rate plus holiday pay, if applicable.
Note: Holidays, company business, vacation, jury duty, military leave, and travel time are counted as time worked in calculating overtime pay. - Other Absences: All other absences, paid or unpaid, are not counted as time worked in calculating overtime pay. Associates on medical leave or restricted duty are not eligible for overtime, unless required by law.
For questions about overtime or the amount of overtime pay, Associates should contact their Line Manager, the Payroll Service Center, or search for more details via the MyP&O portal.
Overtime Recorded
Overtime worked is recorded in increments of 1/10th of an hour (every 6 minutes). When Associates work overtime, they are paid to the nearest 1/10th of an hour of their clock out time.
- Clocking out 0 to 3 minutes after the scheduled shift end time will round back to the scheduled shift end time.
- Clocking out 4 to 9* minutes after the scheduled shift end time will round to the next 10th of an hour after your scheduled shift end time.
- Clocking out 10 to 15* minutes will round to 12 minutes, which is the next nearest 1/10th of an hour.
*NOTE: Clocking out 4 or more minutes after the shift end time will generate an exception that will be reviewed by the Line Manager.
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For additional information, refer to the following policy documents: Overtime Policy (PR) Meal Periods and Breaks Policy (US) |